THE LAZY FOX RETREAT

Terms & Conditions
Operated by Lazy Fox Experiences LLC

Effective Date: January 1, 2026. These Terms & Conditions replace and supersede all prior versions.

 

These Terms & Conditions, together with your booking confirmation and invoice, form a binding agreement between you (“Guest,” “You,” “Your”) and Lazy Fox Experiences LLC, DBA The Lazy Fox Retreat (“We,” “Us,” “Our”).

By submitting payment, you acknowledge that you have read, understood, and agreed to these Terms.

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1. Reservation & Payment

All retreat bookings are non-refundable and non-transferable.

Full payment is required 30 days prior to the retreat start date unless otherwise agreed in writing. Reservations not paid in full 30 days prior may be cancelled without refund.

Payments made by check must be made payable to Vanessa Gajewski.

Selling, transferring, assigning, or gifting your retreat spot to another individual is strictly prohibited. Any unauthorized transfer may result in denial of participation without refund.

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2. No Refund Policy

All bookings are non-refundable, including cancellations due to illness, personal conflicts, travel disruptions, weather, or other unforeseen circumstances.

At Our sole discretion, a retreat credit may be issued. If issued, credits expire two (2) years from the date of issue.

Travel insurance with “cancel for any reason” coverage is strongly recommended.

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3. Medical Emergency & Re-Entry Policy

If a guest requires transportation to the Emergency Room by ambulance during a retreat, that guest may not return to the property for the remainder of that retreat weekend.

This policy applies regardless of hospital discharge status.

This policy applies only to the specific retreat during which the emergency occurred and does not prohibit attendance at future retreats once fully recovered.

The Lazy Fox Retreat is not a medical facility and does not provide post-emergency monitoring or medical supervision.

Refunds will not be issued in these circumstances. A retreat credit may be offered at Our sole discretion.

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4. Assumption of Risk & Liability Waiver

Participation in retreat activities involves inherent risks including but not limited to:

• Slips and falls
• Use of crafting tools
• Stair use
• Outdoor hazards
• Pool and hot tub use
• Alcohol consumption

By attending, you voluntarily assume all risks associated with participation.

To the fullest extent permitted by Texas law, you release, waive, discharge, and hold harmless Lazy Fox Experiences LLC, The Lazy Fox Retreat, and its owners from liability arising from participation, including claims arising from negligence.

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5. Pool & Hot Tub Policy

Use of the pool and hot tub is entirely at your own risk.

• No lifeguard on duty
• No glass in pool areas
• No running, diving, or unsafe behavior
• No persons over 50 lbs on slide
• All minors require guardian-signed waiver

Alcohol use combined with pool or hot tub use increases risk and should be avoided.

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6. Alcohol Policy

Alcohol may be consumed responsibly by guests of legal drinking age.

Excessive intoxication, unsafe behavior, or disruption of the retreat environment may result in immediate intervention and removal without refund.

Guests assume all risks associated with alcohol consumption.

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7. Strict No Smoking / No Marijuana / No Vaping Policy

Smoking or vaping of any kind is strictly prohibited inside the home and within all covered or enclosed areas of the property. This includes:

• Cigarettes
• Cigars
• Marijuana (THC or CBD)
• Vaping devices
• E-cigarettes
• Any substance producing smoke or vapor

Marijuana remains illegal under federal law and Texas law and is strictly prohibited on the property.

Evidence of smoking or vaping indoors will result in:

• A minimum $500 cleaning and odor remediation fee
• Additional charges for ozone treatment, upholstery cleaning, HVAC servicing, or replacement of affected items
• Possible immediate removal without refund

Tampering with smoke detectors will result in immediate removal and additional charges.

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8. Septic System Protection Policy

The Lazy Fox Retreat operates on an aerobic septic system.

Only toilet paper may be flushed.

The following items must never be flushed:

• Wipes (including “flushable” wipes)
• Feminine hygiene products
• Paper towels
• Tissues
• Cotton products
• Dental floss
• Hair
• Trash of any kind

Guests are financially responsible for plumbing or septic repairs resulting from improper disposal.

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9. Guest Conduct

Guests must:

• Respect the property and other guests
• Not bring unregistered visitors
• Not host parties or events
• Not bring unauthorized animals
• Comply with all local, state, and federal laws

We reserve the right to remove any guest who violates these terms without refund.

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9A. Registered Guests Only / No Visitors Policy

Only guests who are registered, approved, and listed on the reservation are permitted on the property at any time.

Unregistered visitors, drop-ins, “just stopping by,” spouses, friends, children, or any other individuals not listed on the reservation are strictly prohibited unless prior written approval has been granted by The Lazy Fox Retreat.

This policy applies at all times, including daytime visits.

Violation of this policy may result in:

• Immediate removal of the unregistered individual
• A fine of $250 per unauthorized person
• Immediate termination of the reservation without refund
• Removal of the entire group, at Our sole discretion

This policy exists for safety, liability, insurance compliance, and septic capacity limitations.

Guests are responsible for ensuring all members of their group comply with this rule.

If you want slightly firmer language (which I recommend), add this final line:

Any attempt to conceal or misrepresent occupancy may result in immediate termination of the reservation without refund.

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10. Property Conditions & Utilities

No refunds will be issued for:

• Utility interruptions
• Wi-Fi disruptions
• Appliance malfunctions
• Weather conditions
• Travel disruptions
• Acts of God
• Government orders

Property concerns must be reported within 24 hours of check-in.

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11. Incident Documentation

We reserve the right to document and retain records of any medical, safety, or conduct-related incidents occurring on property for insurance and liability purposes.

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12. Indemnification

You agree to indemnify and hold harmless Lazy Fox Experiences LLC and its owners from any claims, damages, losses, or liabilities arising from your stay, including use of pool and hot tub.

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13. Force Majeure

We are not liable for cancellation, interruption, or modification of retreats due to circumstances beyond our control, including:

• Natural disasters
• Public health events
• Government mandates
• Travel disruptions

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14. Dispute Resolution

This Agreement is governed by the laws of the State of Texas.

Any disputes shall first be attempted to be resolved through mediation. If unresolved, disputes shall be resolved through binding arbitration in Texas.

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15. Agreement

By completing your booking and submitting payment, you acknowledge that you have read and agree to these Terms & Conditions in full.

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These Terms & Conditions are subject to change.

The version in effect on the date of booking shall govern the reservation.

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